Jobcost (continued)

Storage of Transactions for Enquiries & Reports
The MSD Job Costing Database will store information indefinitely. The user will have the opportunity to archive jobs into the history file when completed. The user will run a routine to complete the job and move it to the history file. The job history file will be cleared down with the archive utility routine provided.

To Summarise
The MSD Job Costing Database will monitor all activity relating to jobs with both costs and chargeable rates recorded for employees and sub contractors, materials or stock usage and miscellaneous costs. Full budget and profit details are held. Billing may be in many stages and bills may be generated from the chargeable costs held by the system or entered by the user. The MSD Job Costing Database provides you with all the necessary features to maintain details of jobs, projects and contracts and analyse actual costs against budgets across a wide range of categories. Fully integrated with Sage Line 100, the MSD Job Costing Database will handle the postings for all transactions associated with jobs and contracts. The system also provides you with up-to-the-minute on-screen enquiry details of job and contracts, showing complete status information, transaction history and employee records.

Job Costing Database Facilities
The MSD Job Costing Database Maintenance facility provides the user with comprehensive management reporting on major projects which may cover many jobs over a long period of time. A project file and the associated jobs attached to a project, each identified by an unique code, maintains a global costing of each project and the different levels. That includes name, address and contact fields, analysis codes, total estimated value for the contract, start and completion dates and all details of the related jobs and cost transactions to date. Each job or sub jobs are identified by an unique code. Job details recorded include name and address, job and sub-job full description, expected revenue and analysis codes. Jobs may be broken down into separate sub jobs. Each holding planned dates plus revised date with budget, profit and billing details relating to a job or sub job. Cost headings associated with each job or sub job can be entered, or copied from other jobs or taken from other sections of the same job. Details of the hours worked by individual employees, by month and YTD, together with charge-out totals are recorded. There is also a facility for analysis reporting on employees involved in jobs. A range of posting facilities, including labour time sheets, allows you to enter all costs associated with a job. Employee expenses are posted as VATable transactions analysed to the Nominal Ledger. Invoices and credit notes for materials and sub-contracting costs are posted via the MSD Purchase Order Processing. Postings to the Stock Control; identifies individual stock items used on particular jobs, issues, adjustments and returns of stock can be posted, changing the cost on the job accordingly. The MSD Job Costing Database does not need the stock control module to post material costs to a job. You can also post overhead costs which are not associated with specific jobs. Invoices are produced using the information maintained on job files, and revenue transactions record the bills sent out to customers. Invoicing is done on a actual basis. Stage payments can also be recorded. Finally, a range of management reports are available detailing all aspects of jobs and sub jobs. Reports can include cost totals, actual performance against budget estimates, or retention's and provision figures.

Features

Maintains full job and sub-job details.

Jobs can be processed in stages or as complete projects.

Maintains full employee details including all charge out rates.

Allows for the processing of sales and purchase orders, invoices, credit notes and retention's for full costing analysis.

Transactions posting covering labour charges, expenses, materials purchased, revenue, stock issues, returns, overheads, and provisions.

Customer invoicing facilities based on actual data.

Retention's can be handled.

Full on screen enquiries for all jobs and sub-jobs with full transaction "drill down". A "work in progress" figure can be calculated for posting to the financial accounts.

Full management reports for both jobs, sub-jobs and employees.

Integrates with the following Sage Line 100 Modules:- · Cash Book.

Sales Ledger.

Purchase Ledger.

Nominal Ledger (optional).

MSD Bill of Materials

Stock Control

Committed Costs

User Access Levels